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Freedom of Information (FOI)

Under the terms of the Freedom of Information Act 2000 and Data Protection Act 2018 (the Acts), individuals have rights to obtain information held by Gonville & Caius College. The College promotes the public understanding of its activities via the systematic publication of relevant information. If routinely published information does not provide what you require the College provides information to members of the public on request, where practical and permissible but subject to exemptions provided by the Acts.


How to make a FOI request

You are allowed to ask the College to provide you with any information held by the College. Before submitting a request you are advised to check the College’s Publication Scheme to determine whether the information you require is already available.

If you wish to make an enquiry about information held by the College not already by other means, then please either email or write directly to the College Freedom of Information Officer at the address below:

College Freedom of Information Officer
Senior Bursar
Gonville & Caius College
Trinity Street

Please note that all requests must be made in writing. You must give your name and an address for correspondence.

Charges may be made for actual disbursements incurred such as:

  • Reproducing any document containing the information, e.g. printing or photocopying;
  • Postage and other forms of transmitting the information; and
  • Complying with section 11 of FOI where the applicant has expressed a preference for the means of communication and where this is reasonably practicable.

Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.

If there is a fee we shall contact you as soon as possible to inform you of the amount.


Publication Scheme

Prepared in accordance with s.19 of the Freedom of Information Act 2000, our publication scheme is a complete guide to the information routinely published by the College.


Requests for Personal Information

Under the terms of the Data Protection Act 2018 you are allowed to ask the College for any information held about you as an individual (a ‘subject access request’). If you wish to make a subject access request, then please contact the College Data Protection Lead. There is no fee for this service unless the request is deemed manifestly unfounded or excessive, in which case the College may refuse it on the grounds that it exceeds the appropriate cost limit, or reserve the right to charge a fee. The College will normally have one month to respond to your request.

Please e-mail

You may also write to:

The College Data Protection Lead
Senior Bursar
Gonville & Caius College
Trinity Street


For reference requests, requests for transcripts and verification of qualifications or any enquiry about a current student please contact the Tutorial Office.

To request information about living alumni, or to be put in touch with former Caius students please contact the Development Office.

For information about deceased alumni or historical information please contact the College Archive.